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Accounting Office Cost Calculator Poland 2026

The accounting office cost calculator estimates the monthly and annual fee for professional bookkeeping services in Poland in 2026. Costs depend mainly on business form, number of monthly documents and number of employees. A sole trader on the lump-sum tax pays roughly 150–300 PLN/month; an LLC with VAT and employees may pay 600–1,500 PLN/month. Enter your details for an indicative estimate.

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How the accounting cost calculator works

The calculator adds three components: (1) Base fee by business type: sole trader lump-sum 200 PLN, sole trader KPiR 300 PLN, LLC 600 PLN, VAT payer 400 PLN. (2) Document surcharge: 3 PLN per document above 20. (3) Payroll surcharge: 50 PLN per employee per month. Annual cost = monthly cost × 12. Rates are indicative and based on typical 2026 market prices.

Example: sole trader, revenue ledger (KPiR), 50 documents, 2 employees

A sole trader on KPiR with 50 monthly documents and 2 employees: base fee 300 PLN + document surcharge (30 × 3 PLN = 90 PLN) + payroll (2 × 50 PLN = 100 PLN) = 490 PLN/month, 5,880 PLN/year. Results are indicative — actual prices depend on the specific accounting office and region.

Frequently asked questions

How much does an accounting office cost per month in Poland?

For a sole trader on lump-sum tax with low turnover: approx. 150–300 PLN/month. For a sole trader on KPiR: 250–500 PLN. For an LLC with VAT and employees: 600–1,500 PLN. Prices in large cities may be 20–40% higher.

What factors affect accounting office prices?

Key factors: legal form and bookkeeping type (lump-sum, KPiR, full accounting), number of documents, number of employees (HR and payroll), VAT registration, service scope and office location.

Is an accounting office mandatory for a sole trader?

No. A sole trader using simplified accounting (lump-sum or KPiR) can use online accounting software independently. Full accounting is required for LLCs — where an accounting office or in-house accountant is essential.

Online accounting platforms (e.g. inFakt, wFirma) let you manage records and file declarations yourself for 50–200 PLN/month. An accounting office provides full-service support and bears responsibility for accuracy.

Self-service accounting is cost-effective for a sole trader on lump-sum tax without VAT or employees and with few documents. As the business grows or becomes more complex, an accounting office typically becomes more cost-effective than the risk of errors.

Yes. A reputable accounting office holds professional liability (OC) insurance and is responsible for errors caused by its own actions. Always check the OC policy coverage before signing a contract.

A typical fee is 40–70 PLN per employee per month. For 2 employees this adds 80–140 PLN/month. The calculator uses 50 PLN/employee as an indicative market value.

Tips: organise documents before handover (less work = lower price), negotiate an annual contract, choose an online accounting office over a physical one, consider a simpler tax form (lump-sum instead of KPiR) if applicable.

Yes — invoices for bookkeeping services are deductible business expenses for sole traders and companies, reducing taxable income and therefore PIT or CIT. The accounting office should issue VAT invoices.

Check: tax adviser certificate or chief accountant diploma, OC insurance policy, reviews from other business owners, services included in the base price, response time and phone availability.

Results are indicative and do not constitute a commercial offer from any accounting firm. Actual prices depend on location, scope of services and individual negotiations. Consult an accounting office before making a decision.

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